Issue - meetings

Decision:

1.     That, subject to the corrections set out in the Supplementary Information Sheet, the Executive approved the continuation of the following Executive working groups, with no changes to their terms of reference or membership for the municipal year 2022-23:

·         Climate Change Board

·         Guildford Community Covenant Panel

·         Housing Development Programme Board

·         Local Plan Panel

·         Major Projects Portfolio Board

·         Property Review Group

·         Shaping Guildford’s Future Programme Board

·         Weyside Urban Village Development Governance Board

2.     That the following working groups be disbanded:

·         Arts Development Strategy & Public Art Strategy

·         Aspire Health and Wellbeing Board

·         Electric Theatre Monitoring Group

·         Housing Delivery Board (HRA/RTB/Pipeline)

·         Innovation Board

·         Museum Working Group

·         Play Development Strategy & Fixed Play equipment Group

·         Sports Development Strategy Group

·         Town Twinning Working Group

3.     That the following new boards be established:

·         Capital, Transport & Infrastructure (CTI) Board

·         Community Board

·         Housing Management HRA Board

4.     That the draft terms of reference for the new boards, as set out in the report and in Appendix 1 to the Supplementary Information Sheet be approved.

5.     That the membership of the Capital, Transport & Infrastructure (CTI) Board, as set out in Appendix 3 to the report be approved.

6.     That, in respect of the Community Board and the Housing Management HRA Board, political group leaders be requested to submit nominations for consideration by the Leader of the Council in respect of the vacancies.

Reason(s):

To comply with the requirement on the part of the Executive to periodically review the continuation of the various Working Groups in accordance with Council Procedure Rule 24 (j).

Other options considered and rejected by the Executive:

None.

Details of any conflict of interest declared by the Leader or lead councillors and any dispensation granted:

None.

The Executive considered the annual report setting out the work carried out over the previous twelve months by the various working groups (including boards and panels) that had been established by either the Executive or the Leader/lead councillor, together with the work they were likely to undertake over the coming twelve months.

As a part of the annual review, the Executive was asked to determine whether these groups should continue as presently constituted and, if so, to make or confirm appointments to them.

The Leader of the Council introduced the report. The purpose of the Executive working groups was to support the progress and delivery of the Council’s Corporate Plan. Following the restructure resulting from the Future Guildford programme and the pandemic there was a recommendation to disband a number of groups and those ongoing responsibilities would be absorbed within other existing or new groups. Thanks were given to those councillors who had served or continued to serve on the working groups.

An up-to-date list of membership of all the working groups would be circulated to all councillors.

There were some minor corrections and a revised set of the terms of reference for the Housing Management HRA Board set out on the Supplementary Information Sheet circulated at the meeting.

The Executive

RESOLVED:

(1)    That, subject to the corrections set out in the Supplementary Information Sheet, the Executive approved the continuation of the following Executive working groups, with no changes to their terms of reference or membership for the municipal year 2022-23:

·       Climate Change Board

·       Guildford Community Covenant Panel

·       Housing Development Programme Board

·       Local Plan Panel

·       Major Projects Portfolio Board

·       Property Review Group

·       Shaping Guildford’s Future Programme Board

·       Weyside Urban Village Development Governance Board

(2)  That the following working groups be disbanded:

·       Arts Development Strategy & Public Art Strategy

·       Aspire Health and Wellbeing Board

·       Electric Theatre Monitoring Group

·       Housing Delivery Board (HRA/RTB/Pipeline)

·       Innovation Board

·       Museum Working Group

·       Play Development Strategy & Fixed Play equipment Group

·       Sports Development Strategy Group

·       Town Twinning Working Group

(3)  That the following new boards be established:

·       Capital, Transport & Infrastructure (CTI) Board

·       Community Board

·       Housing Management HRA Board

(4)  That the draft terms of reference for the new boards, as set out in the report and in Appendix 1 to the Supplementary Information Sheet be approved.

(5)  That the membership of the Capital, Transport & Infrastructure (CTI) Board, as set out in Appendix 3 to the report be approved.

(6)  That, in respect of the Community Board and the Housing Management HRA Board, political group leaders be requested to submit nominations for consideration by the Leader of the Council in respect of the vacancies.

Reason:

To comply with the requirement on the part of the Executive to periodically review the continuation of the various Working Groups in accordance with Council Procedure Rule 24 (j).