Decision Maker: Joint Strategic Director - Community and Wellbeing, Joint Strategic Director - Housing and Environment
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
We are requesting for the end of a lease
agreement for the hire of a 40ft freezer container for our
community meals service, and to enter a contract to purchase a unit
outright.
This purchase will be funded via a grant, and will ultimately save
the council money as the purchase will be cheaper than continuing
with a long term lease agreement.
This freezer unit will ensure that we can continue delivering hot
meals to vulnerable residents in Guildford and provide resilience
and consistency of meal provision for the service.
The decision is linked to the implementation
of the new community meals service model.
Due to the number of hot meals we deliver and to ensure we have
enough frozen stock for emergency planning situations or occasions
where there are delivery issues with the supplier, we need to have
enough capacity on site to store meals.
Without this freezer unit, we would be in danger of loss of
service.
The alternative decision would be to continue
renting a unit, however this would prove more costly in the long
term. Agreed with Jo Knight that the most cost effective solution
would be to purchase a new unit.
Samantha Hutchison - Joint Assistant Director,
In her absence Marcus Harvey Joint Assistant Director for
Environment
Source of authority to take decision : Councils Constitution Part
3, Page 3-50, Ref 2.8.7: To take any action in relation to
procurement and the letting of contracts for goods and services,
within approved budgets.
Publication date: 02/09/2024
Date of decision: 02/09/2024