Decision details

DETAILS OF DECISION:
(Attach additional sheets if required) In order to undertake highway works in order for this to be adopted, it is necessary for a developer (Guildford Borough Council in this case) to enter into an agreement with the Highway Authority (Surrey County Council), to agree the standard, timescales and scope of highway to be improved, delivered and adopted.
This agreement will define the works to be done, which have been technically approved by SCC, the cost of the works and any other costs payable to SCC. These costs are outlined below.
Costs payable to SCC:
• 12% fee = £181,200
• Commuted sum = £481,000
• Legal expenses = £2,000
• Traffic Regulation Order = £15,000
• Road Safety Audit = £2,000
• Contingency = £34,060
Total payable to SCC = £715,260
SCC require that a cash bond or surety is provided as part of the agreement which would cover the full cost of the works, with 10% being released on the completion of the works and with this final retention to be released on completion of the statutory maintenance period (1 year).
GBC will be entering this agreement with their surety provider whom they have already indemnified. The premium will be 0.9% on the cost of works, for a minimum of two years and will be £27,180 for this agreement.

To enter into a s38 Agreement for the delivery and adoption of improvements to the existing Westfield Road and connection to the Internal Estate Road

None

The Extraordinary Council on 30th August 2023, Item CO47:

The Council: Delegates to the Strategic Director of Place, in consultation with the Lead Councillor for Regeneration and Lead Councillor for Finance and Property, authority to enter into such other contracts and legal agreements connected with the Weyside Urban Village project as may be appropriate in compliance with Procurement Procedure Rules and within the approved budget.