Decision details

Modified - Annual Bill, Notification and Rent Letter Contract

Decision Maker: Joint Strategic Director Finance (S151)

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Decision:

Modification of 16/10/24 decision to extend existing contract with CFH Docmail for one year, in accordance with provisions in the current contract.

Decision to provide clarification over estimated costs of contract which covers printing and posting services for the annual council tax bills, benefit and LCTS notifications and annual rent letters. 16/10/24 decision stated a lower estimate only. Variables include the number of documents and the price of postage.

The cost has increased by RPI of 3.6%. Cost including postage estimated at between £46,000 and £49,000 excluding VAT. This will depend on actual numbers at the time of printing and posting.

Reasons for the decision:

Subsequent advice that given the variables an upper estimate was required

Alternative options considered:

None

Source of Authority to take Decision:

2.8.7 To take any action in relation to procurement and the letting of contracts for goods and services, within approved budgets

Publication date: 22/10/2024

Date of decision: 22/10/2024