Decision details

Procurement of booking system services to continue to supply a facility management module for room, vehicle and space booking at the Council.

The Council's existing agreement expires on 30th June 2024. The Council continues to require a room, vehicle and space booking platform.

The remaining module of this system provides a room, vehicle and space booking platform used by the Council and other building tenants. The Council has been exploring use of calendar functionality included as part of its current Microsoft user licensing. This project has yet to commence due to other project priorities, but this is expected to provide similar functionality at no additional cost to the Council.

For this reason other commercial options were not considered at this time, as better value for money is expected from migrating to Microsoft calendar functionality that is included within existing licensing.

Council Constitution dated 15th May 2024, Part 3, Page 3-42, paragraph 2(c):

GENERAL DELEGATION TO ALL JOINT STRATEGIC DIRECTORS, ASSISTANT DIRECTORS, AND SERVICE LEADERS


2. To undertake the day-to-day management and operation of staff reporting to them and of the premises and services for which they are responsible in accordance with the policies and procedures laid down by the Council, including:

(c) entering into contracts (in consultation with the relevant Lead Councillor where the value is above £200,000), memoranda of understanding or other arrangements