Decision details

Procurement of email spam and threat protection service

Decision Maker: Lead Specialist for ICT

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


Procurement of an email spam and threat protection service, to continue to protect the Council from email-based cyber attacks.

Reasons for the decision:

The Council's existing email spam and threat protection service licensing expires on 27th September 2023. Continued protection has been recommended by the ICT department to mitigate the risk of email based cyber attacks on the Council.

Alternative options considered:

The Council is working in collaboration with Waverley Borough Council currently. A shared solution is likely in the future, so the current Waverley solution was considered. This solution had a higher price, and therefore the decision was taken to retain the existing Guildford solution to avoid investing in further deviation of this technology.

The Council looked to three suppliers for quotations. The incumbent's pricing was the best price, and therefore was chosen for this procurement.

Source of Authority to take Decision:

Council Constitution dated 21st July 2023, Part 3, Page 3-42, paragraph 2(c):

2. To undertake the day-to-day management and operation of staff reporting to them and of the premises and services for which they are responsible in accordance with the policies and procedures laid down by the Council, including:

(c) entering into contracts (in consultation with the relevant Lead Councillor where the value is above £200,000), memoranda of understanding or other arrangements

Publication date: 25/09/2023

Date of decision: 25/09/2023